Satisfactory Academic Progress

Read The New Satisfactory Academic Progress Policy (SAP) Information

New Satisfactory Academic Progress Policy (SAP) Information:
The U.S. Department of Education recently published new regulations in an effort to ensure program integrity at higher education institutions.

What changes will JCJC make to its current SAP policy?
At the end of the Summer 2011 semester, the following new changes will take effect:

  • New Warning Status – (Will replace the current probation status) – Students who do not meet the cumulative GPA requirement and 67% completion rate will be placed on financial aid WARNING.  Students who do not meet the minimum requirements their next term of attendance, will not be eligible for financial aid.
  • Probation Period – The status assigned to a student whose eligibility for aid has been reinstated based on an approved appeal.  A student on probation may not receive financial aid for the subsequent payment period unless the student is now meeting satisfactory academic progress at the end of the probation period (semester), or the financial aid office determines that the student met the requirements specified in the academic plan.  However, a determination in some cases may be necessary at the discretion of the Director of Financial Aid. 
  • New Appeal Process – If a student is no longer eligible for aid, s/he may appeal.  However, new appeal guidelines are much more restrictive and will require more documentation.  Successful appeals will also have more restrictive conditions to maintain eligibility.

When do these new SAP policy changes take effect?
The new policy will be enforced at the end of Summer 2011 (after grades have posted).

Students receiving any form of financial aid from JCJC will be expected to maintain satisfactory progress toward their degree objective. If satisfactory progress is not met, all need-based financial aid including student loans offered to the student will be terminated. Satisfactory progress will be measured according to the following table:

Cumulative Semester Hours Attempted Minimum Required Cumulative Grade Point Average (GPA)* Completion Rate/Percentage of Hours Passed
1 - 32 1.5 50%
33 - 63 1.75 67%
64+ 2.0 67%


The table above does not apply to the following scholarships:
MTAG, ACT, and Academic Scholarships require a 2.5 GPA.  MESG requires a 3.5 GPA.  Other Institutional Scholarships may require a higher GPA.

Satisfactory academic progress has three standards of measurement that a student must meet and is calculated at the end of each semesterIn order to maintain financial eligibility, students must progress according to the above table.  It is the student’s responsibility to be familiar with the SAP Policy and to monitor his/her progress each semester.

Three Standards of Measurement:

Standard 1
Cumulative Grade Point Average - Students should maintain the required grade point average to be eligible for financial aid.

Standard 2
Credit Completion Rate - Students should successfully complete a percentage of hours attempted. This is the number of hours completed compared to the number of hours attempted.

Standard 3
Maximum Time Frame - The maximum time frame allowable for students to complete the academic program cannot exceed 150% of attempted credit hours. Students that reach the maximum time frame will automatically be placed on financial aid suspension.  All accredited postsecondary coursework will be counted.


GPA - Warning
Students who do not meet minimum standards for satisfactory progress will be given one semester of warning. During the warning semester, students will be eligible to receive financial aid.

Credit Completion - Warning
Students who do not successfully complete the minimum percentage of credit hours attempted will be given one semester of warning regardless of GPA.

Hours - Warning
Once students complete 84 hours attempted at JCJC and previous accredited colleges attended, the students will attain a status of warning regardless of GPA.

If the student does not meet SAP at the end of the next semester, the student will be placed on financial aid suspension and is no longer eligible for federal student aid.


GPA - Suspension
After the warning semester, students who do not meet minimum standards for satisfactory progress will not be eligible to receive Title IV financial aid, until minimum standards are achieved.

Credit Completion - Suspension

After the warning semester, students who do not successfully complete the minimum percentage of credit hours attempted will not be eligible to receive Title IV financial aid, until minimum standards are achieved.

Hours - Suspension
Once students complete 96 hours attempted at JCJC and previous accredited colleges attended, the students will automatically attain a status of suspension regardless of GPA. Students will not be eligible to receive financial aid while on suspension.

Notification of Financial Aid Warning and Suspension
Financial aid standing is calculated at the end of each semester. Students will receive a written notice from the Financial Aid Office indicating warning or suspension status. Students can also check the JCPortal.

Reinstatement of Eligibility and Appeal Procedure
In order to be reinstated on financial aid due to financial aid suspension for GPA and the completion rate, students must attend at their own expense until the minimum standards are met for satisfactory academic progress. The preceding statement does not apply to students who are on financial aid suspension for hours.

Students who lose eligibility for financial aid have the opportunity to appeal. To appeal the suspension status because of GPA, completion rate, or hours attempted, students must complete and submit an appeal form to the Financial Aid Office. The Director/Assistant Director of Financial Aid will review the appeal on a case by case basis. Students will be notified in writing regarding the decision of the appeal. If a student would like to appeal the decision, a request must be made for the case to be reviewed by the Appeals Committee.  The decision of the Appeals Committee is final.

In the event the appeal is approved, the student will attain the status of financial aid appeal probation as long as the student continues to meet satisfactory academic progress and follows the guidelines set forth on the appeal/academic plan.  Students who do not meet the conditions of the appeal will be placed on financial aid suspension.  An appeal will not be approved for a semester once the semester has ended.  If an appeal is approved and the student reaches the maximum duration of pell grant eligibility, then the appeal is null and void for pell grant funds.

Financial aid suspension does not prevent students from attending JCJC.


Audit Courses
Audit courses are not considered credits attempted or earned, and students may not receive financial aid for auditing a course.

Begin Again/Academic Amnesty
The federal student aid program regulations make no provision for the concept of academic amnesty or academic begin again.  A student’s entire academic record at JCJC, as well as transfer work from all previously attended accredited institutions, will be evaluated to determine Satisfactory Academic Progress.  The FAO will always consider a student’s entire cumulative record when evaluating to determine eligibility for financial aid.

Cumulative Record
All academic records of JCJC students will be evaluated to determine eligibility for financial aid whether or not the students received aid for all semesters of attendance.

Determination of Need
The information submitted on the FAFSA will be used in a federally mandated calculation that determines what portion of students “cost of attendance” can be met through the students’ (and in the case of dependent students, the parents’) resources. This figure is then subtracted from the cost of attendance during the appropriate period of enrollment. “Cost of attendance” is based on average costs for tuition and fees, room and board (even for commuter students), books and supplies, transportation, and miscellaneous personal expenses. This figure minus the expected family contribution (EFC) equals the documented limit for need-based financial aid. Once the documented limit is determined, awards are made by the Financial Aid Office based on the students’ eligibility for aid and the amount of need-based funds available. See calculation of financial need below:

Cost of Attendance (COA) - Expected Family Contribution (EFC) = Financial Need

Disbursement of Awards
Federal, state, and other financial aid will be credited to the student’s account by the JCJC FAO. Tuition, fees, room, board, books, supplies, miscellaneous fees, and bobcat bucks (to the extent of funds available) may be allowed to be charged against the student’s account.  All refunds to students, over the above charges, will be disbursed to the students by paper check or deposited on the OneCard. Student refund dates will be posted to the FAO website at the beginning of each semester.  This does not apply to students who work on campus. All work-study checks will be disbursed on a monthly basis.

Dual Enrolled Students
Dual enrolled college students are not eligible to receive Title IV aid at two institutions.  Dual enrolled high school students are not eligible for financial aid.

Duration of Pell Grant Eligibility
The maximum allowable time a student may receive pell grant funds is the equivalent of twelve (12) full-time semesters effective the 2012-2013 school year.
Incomplete Grades
Incomplete “I” grades must be completed within six weeks after the end of the semester in which the student received an “I”. If the “I” is not changed, the student will receive an “F”.  An “I” will have the same effect as an “F” when calculating hours attempted, completion rate, and quality points. When calculating semester and cumulative GPA, the “I” will be calculated until the grade is changed.

Maximum Time
Students are not eligible for any federal financial aid at JCJC after completing 150% of the time normally required to complete their program of study, not to exceed 96 hours attempted, regardless of GPA, cumulative hours earned, or change of program. In addition, hours attempted when the student did not receive financial aid will also be calculated according to satisfactory academic progress requirements.

Remedial Courses
Students receive institutional credit and grades for remedial courses; therefore, remedial courses will be treated in the same manner as other college courses attempted.  Students may receive financial aid for up to 30 attempted remedial credit hours.

Repeated Courses
Repeated courses will be calculated in hours attempted.  Effective July 2011, a student may receive Title IV funds for a repeat course only once if the course was previously passed (received credit).  Students repeating failed coursework may receive aid.  Please contact the FAO for questions about class repeats.

Return of Title IV Funds
The U.S. Department of Education’s Higher Education Amendment Act of 1998, requires that a school return all unearned Title IV aid when recipients withdraw from school. Students who withdraw from all classes prior to completing more than 60% of an enrollment term will have their aid recalculated based on the percentage of the term completed.  Federal Title IV Financial Aid includes: Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), and Federal Direct Student Loans.

Priority Date
The Financial Aid Priority Date for JCJC is generally April 1, each year. Information must be processed by the federal office, and all necessary paperwork must be submitted to the JCJC Financial Aid Office by this date. 

Program of Study
Students are expected to enroll in courses pertaining to their college major.

Transfer Students
Credit hours from previous postsecondary accredited college(s) will be counted.  Transfer students seeking a degree at JCJC are eligible to receive financial aid if eligibility requirements are met.

Transient/Guest Students
Please contact the JCJC FAO for additional information at 601.477.4040.

Withdrawals will be calculated as hours attempted, but will not be used to calculate the GPA.

Rules and regulations are subject to change.