Satisfactory Academic Progress

Read The New Satisfactory Academic Progress Policy (SAP) Information

New Satisfactory Academic Progress Policy (SAP) Information:
The U.S. Department of Education recently published new regulations in an effort to ensure program integrity at higher education institutions.

What changes will JCJC make to its current SAP policy?
At the end of the Summer 2011 semester, the following new changes will take effect:

  • New Warning Status – (Will replace the current probation status) – Students who do not meet the cumulative GPA requirement and 67% completion rate will be placed on financial aid WARNING.  Students who do not meet the minimum requirements their next term of attendance, will not be eligible for financial aid.
  • Probation Period – The status assigned to a student whose eligibility for aid has been reinstated based on an approved appeal.  A student on probation may not receive financial aid for the subsequent payment period unless the student is now meeting satisfactory academic progress at the end of the probation period (semester), or the financial aid office determines that the student met the requirements specified in the academic plan.  However, a determination in some cases may be necessary at the discretion of the Director of Financial Aid. 
  • New Appeal Process – If a student is no longer eligible for aid, s/he may appeal.  However, new appeal guidelines are much more restrictive and will require more documentation.  Successful appeals will also have more restrictive conditions to maintain eligibility.

When do these new SAP policy changes take effect?
The new policy will be enforced at the end of Summer 2011 (after grades have posted).


All students attending JCJC, whether or not they are financial aid recipients, will be expected to maintain satisfactory academic progress towards their declared degree objective in order to receive federal financial aid. If satisfactory academic progress is not met, all federal financial aid, including Subsidized and Unsubsidized loans, will be terminated. Satisfactory academic progress will be measured based on the chart below:

Cumulative Semester Hours Attempted Minimum Required Cumulative Grade Point Average (GPA)* Completion Rate/Percentage of Hours Passed
1 - 32 1.5 50%
33 - 63 1.75 67%
64-95 2.0 67%
96+ Suspension Suspension

The chart above does not apply to state or institutional scholarships that may require a higher GPA.

Satisfactory academic progress has three standards of measurement that a student must meet and is calculated at the end of each semesterIn order to maintain financial eligibility, students must progress according to the above table.  It is the student’s responsibility to be familiar with the SAP Policy and to monitor his/her progress each semester.

Three Standards of Measurement:

SAP measures three separate standards that are reviewed at the end of each semester of attendance by the Financial Aid Office based on the cumulative hours attempted:

1. Qualitative component that measures the minimum grade point average

2. Quantitative component that measures the pace of progression

3. Maximum timeframe of attendance in which the student must complete the degree requirements. The review of the maximum timeframe standards includes all institutional and transfer work that has been accepted by JCJC, including college course(s) attended while in high school.
Begin Again or Academic Amnesty does not apply when determining Financial Aid SAP.


FINANCIAL AID WARNING

This status is assigned to a student the first time it is determined they have failed to meet the SAP standards based on the level of enrollment. For each SAP measurement (GPA, Completion Rate, and 84 hours for Maximum Timeframe), the first violation will result in the student receiving a warning. Students are only given one semester of warning for not meeting SAP standards during their enrollment at JCJC.

FINANCIAL AID SUSPENSION

This status is assigned to a student that does not meet the SAP standards for a subsequent semester based on their level of enrollment. When a student is determined to be on suspension, their financial aid eligibility will be revoked or denied.

Notification of Financial Aid Warning and Suspension will be mailed to students at the end of the semester.

Students that are placed on suspension will be responsible for all charges incurred for subsequent semesters of enrollment. Students may appeal for review by the Financial Aid Office by completing an appeal form that can be located on the Financial Aid website under the Forms tab. The appeal is to recognize extenuating circumstances that prevented students from meeting SAP standards. Upon receipt of the appeal, the Director, or Assistant Director, of Financial Aid will review the appeal. Once reviewed, students will be notified in writing the outcome of the appeal, whether approved or denied. If the student would like to appeal the decision, a request can be made with the Financial Aid Office.

If the appeal is approved, students will be considered on probation. Financial aid will then be awarded if all other financial aid requirements have been met. Students will remain in this status until the completion of the appeal timeframe, as long as the student continues to meet the conditions of the appeal. Students who do not meet the conditions of the appeal will be placed back on financial aid suspension. An appeal will not be approved for a semester that has ended. If an appeal is approved, and the student has reached the maximum of Pell Grant lifetime eligibility (600% or equivalency of 12 full-time semesters), the appeal will not apply to the awarding of Pell Grant.

Reinstatement of Eligibility

Students that have been placed on suspension for GPA or Completion Rate can reinstate their financial aid eligibility by meeting the general SAP standards when attending at least half-time based on the level of enrollment when the SAP standards are checked at the end of the semester(s). Students that have reached the maximum timeframe are not eligible for reinstatement of financial aid eligibility without an appeal.

Census Date

This is the date that the Financial Aid Office determines the final enrollment for the term. Adding and dropping courses before and after the census date may affect financial aid award amounts.

Incomplete Grades

Incomplete grades that are assigned with a letter grade of “I” must be completed within six weeks of the end of the semester. If the “I” is not changed after the six-week period, the incomplete grade will be considered an “F” grade when reviewing the SAP standards.

Remedial Coursework

Students that are attending remedial coursework will still be held to the same SAP standards. The remedial coursework will be calculated in SAP standards. Students may receive financial aid for 30 attempted remedial credit hours.

Repeated Coursework

All repeated coursework will be included in the SAP review. A student may receive federal financial aid for a repeat course only once if the course was previously passed. This is for instances when a student is attempting the course again for grade improvement. Students repeating failed coursework will continue to receive federal student aid, however the failed courses will affect SAP. Career and Technical programs are not subject to the same regulations for repeated coursework. Contact the Financial Aid Office for additional guidance if needed.

Withdrawals

Withdrawals will be included in the total attempted hours, however these hours will not be considered earned when determining GPA. The withdrawal of courses will be included in the determination of the Completion Rate.

OTHER JCJC FINANCIAL AID REGULATIONS

Audit Courses
Audit courses are not considered credits attempted or earned, and students may not receive financial aid for auditing a course.

Begin Again/Academic Amnesty
The federal student aid program regulations make no provision for the concept of academic amnesty or academic begin again.  A student’s entire academic record at JCJC, as well as transfer work from all previously attended accredited institutions, will be evaluated to determine Satisfactory Academic Progress.  The FAO will always consider a student’s entire cumulative record when evaluating to determine eligibility for financial aid.

Cumulative Record
All academic records of JCJC students will be evaluated to determine eligibility for financial aid whether or not the students received aid for all semesters of attendance.

Determination of Need
The information submitted on the FAFSA will be used in a federally mandated calculation that determines what portion of students “cost of attendance” can be met through the students’ (and in the case of dependent students, the parents’) resources. This figure is then subtracted from the cost of attendance during the appropriate period of enrollment. “Cost of attendance” is based on average costs for tuition and fees, room and board (even for commuter students), books and supplies, transportation, and miscellaneous personal expenses. This figure minus the expected family contribution (EFC) equals the documented limit for need-based financial aid. Once the documented limit is determined, awards are made by the Financial Aid Office based on the students’ eligibility for aid and the amount of need-based funds available. See calculation of financial need below:

Cost of Attendance (COA) - Expected Family Contribution (EFC) = Financial Need

Disbursement of Awards
Federal, state, and other financial aid will be credited to the student’s account by the JCJC FAO. Tuition, fees, room, board, books, supplies, miscellaneous fees, and bobcat bucks (to the extent of funds available) may be allowed to be charged against the student’s account.  All refunds to students, over the above charges, will be disbursed to the students by paper check or deposited on the OneCard. Student refund dates will be posted to the FAO website at the beginning of each semester.  This does not apply to students who work on campus. All work-study checks will be disbursed on a monthly basis.

Dual Enrolled Students
Dual enrolled college students are not eligible to receive Title IV aid at two institutions.  Dual enrolled high school students are not eligible for financial aid.

Duration of Pell Grant Eligibility
The maximum allowable time a student may receive pell grant funds is the equivalent of twelve (12) full-time semesters effective the 2012-2013 school year.
                 
Incomplete Grades
Incomplete “I” grades must be completed within six weeks after the end of the semester in which the student received an “I”. If the “I” is not changed, the student will receive an “F”.  An “I” will have the same effect as an “F” when calculating hours attempted, completion rate, and quality points. When calculating semester and cumulative GPA, the “I” will be calculated until the grade is changed.

Maximum Time
Students are not eligible for any federal financial aid at JCJC after completing 150% of the time normally required to complete their program of study, not to exceed 96 hours attempted, regardless of GPA, cumulative hours earned, or change of program. In addition, hours attempted when the student did not receive financial aid will also be calculated according to satisfactory academic progress requirements.

Remedial Courses
Students receive institutional credit and grades for remedial courses; therefore, remedial courses will be treated in the same manner as other college courses attempted.  Students may receive financial aid for up to 30 attempted remedial credit hours.

Repeated Courses
Repeated courses will be calculated in hours attempted.  Effective July 2011, a student may receive Title IV funds for a repeat course only once if the course was previously passed (received credit).  Students repeating failed coursework may receive aid.  Please contact the FAO for questions about class repeats.

Return of Title IV Funds
The U.S. Department of Education’s Higher Education Amendment Act of 1998, requires that a school return all unearned Title IV aid when recipients withdraw from school. Students who withdraw from all classes prior to completing more than 60% of an enrollment term will have their aid recalculated based on the percentage of the term completed.  Federal Title IV Financial Aid includes: Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), and Federal Direct Student Loans.

Priority Date
The Financial Aid Priority Date for JCJC is generally April 1, each year. Information must be processed by the federal office, and all necessary paperwork must be submitted to the JCJC Financial Aid Office by this date. 

Program of Study
Students are expected to enroll in courses pertaining to their college major.

Transfer Students
Credit hours from previous postsecondary accredited college(s) will be counted.  Transfer students seeking a degree at JCJC are eligible to receive financial aid if eligibility requirements are met.

Transient/Guest Students
Please contact the JCJC FAO for additional information at 601.477.4040.

Withdrawals
Withdrawals will be calculated as hours attempted, but will not be used to calculate the GPA.

Rules and regulations are subject to change.