OTHER JCJC FINANCIAL AID REGULATIONS
Cumulative Record
All academic records of JCJC students will be evaluated to determine eligibility for financial aid whether or not the students received aid for all semesters.
Determination of Need
The information submitted on the FAFSA will be used in a federally mandated calculation that determines what portion of students "cost of attendance" can be met through the students’ (and in the case of dependent students, the parents') resources. This figure is then subtracted from the cost of attendance during the appropriate period of enrollment. "Cost of attendance" is based on average costs for tuition and fees, room and board (even for commuter students), books and supplies, transportation, and miscellaneous personal expenses. This figure minus the expected family contribution (EFC) equals the documented limit for need-based financial aid. Once the documented limit is determined, awards are made by the Financial Aid Office based on the students’ eligibility for aid and the amount of need-based funds available. See calculation of financial need below:
Cost of Attendance (COA) – Expected Family Contribution (EFC) = Financial Need
Disbursement of Awards
All financial aid will be credited to the recipients account by the JCJC FAO. Tuition, fees, room, board, books, and supplies (to the extent of funds available) will be allowed to be charged against the student’s account. All refunds to students, over the above charges, will be disbursed to students approximately the fourteenth week of each semester. Students will be notified by the Business Office when the refund checks will be ready for disbursement. This does not apply to students who work on campus. All work-study checks will be disbursed on a monthly basis.
Incomplete Grades
Incomplete “I” grades must be completed within six weeks after the end of the semester in which the student received an “I”, if not the student will receive an “F”. An “I” will have the same effect as an “F” when calculating hours attempted and quality points. When calculating semester and cumulative GPA, the “I” will be calculated until the grade is changed. Students receiving a grade of “I” in any course will not be able to receive credit for the same course in determining enrollment status until the “I” is removed.
Maximum Time
Students are not eligible for any federal financial aid at JCJC after completing 150% of the time normally required to complete their program of study, not to exceed 96 hours attempted, regardless of GPA, cumulative hours earned, or change of program. In addition, hours attempted when students did not receive financial aid will also be calculated according to satisfactory academic progress requirements.
Remedial Courses
Students receive institutional credit and grades for remedial courses; therefore, remedial courses will be treated in the same manner as other college courses attempted.
Repeated Courses
Students can repeat courses only one time and still have them considered in determining their enrollment status for the purpose of receiving financial aid. Repeated courses will be calculated in hours attempted.
Return of Title IV Funds
The U.S. Department of Education’s Higher Education Amendment Act of 1998, requires that a school return all unearned Title IV aid when recipients withdraw from school. Students who withdraw from all classes prior to completing more than 60% of an enrollment term will have their aid recalculated based on the percent of the term completed.
Federal Title IV Financial Aid includes: Academic Competitiveness Grant (ACG), Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), and Federal Stafford Student Loans.
Part-time Students
If students receive part-time financial aid awards, the required number of hours to be completed will be reduced proportionately.
Priority Date
The Financial Aid Priority Date for JCJC is generally May 1 of each year. Information must be processed by the federal office and all necessary paperwork must be submitted to the JCJC Financial Aid Office by
May 1, to meet the priority date.
Withdrawals
Students must be obligated to a grade in a class before that class can be used in determining enrollment status. Students who withdraw from school will be considered to have earned no credits with a GPA of 0. Completely withdrawing from a semester will be evaluated based on previous grades to determine probation or suspension status. Students who withdraw from two consecutive semesters will be on suspension with or without meeting the required GPA. Withdrawals will be calculated as hours attempted, but will not be used to calculate the student’s GPA.
